How do I organize my contacts in Skype for Windows desktop?

When you’ve added some contacts to your Skype contact list, it’s easy to organize them. The following instructions will show you how to:

Finding a contact

To find a contact quickly, start typing the contact’s name in the search box (without pressing the Enter key on your keyboard). The contact, and the entire conversation history you had with them, is displayed instantly while you’re typing.

To find Skype users who are not in your contact list, simply type their name in the search box and press the Enter key or click Search all people on Skype.

Search all people on Skype option selected.

In the search results, find the person you’re looking for, click their name and then click the Add to Contacts button. Send them a contact request to add them to your contact list so you can call, video call and instant message them.

Sorting your contacts

You can sort your contacts by name or by online status. By default, contacts are sorted by online status, meaning that online contacts appear at the top of your contact list. To sort your contacts by name:

  1. Sign in to Skype.
  2. Click Contacts.
  3. Select Sort Contacts by > Name.

You can also hide contacts who are offline, offline with call forwarding or have not shared their details with you. To hide certain contacts:

  1. Click Contacts.
  2. Select Hide Contacts Who, and then select either Are Offline/Are Offline with Call Forwarding or Haven’t Shared Contact Details.

Renaming contacts

You can easily rename contacts in your contact list:

  1. Sign in to Skype.
  2. In your contact list, right-click the contact and select Rename….
  3. Type a new name for your contact and press Enter.

    The field to enter the new name for the contact displayed.

Organizing your contacts into lists

A great way to organize your contacts is by using lists. Lists enable you to group your contacts into categories, and then filter your contact list using these categories. When you select a list, only contacts within that list will be displayed in your contact list.

To organize your contacts into lists:

  1. Sign in to Skype.
  2. In the Contacts tab, click the down arrow next to All to display the drop-down menu, then select one of the lists.

    The lists drop-down menu displayed after selecting the arrow next to All.

Learn how to manage your Favorites list.

You can use the default lists to filter your contacts. For instance, selecting the Skype contact list will only show the contacts that are on Skype, while selecting Messenger will only show your Messenger contacts.

Learn more about reaching your Messenger contacts.

Contacts are automatically added to default lists. You can also create your own lists and add your contacts to them.

To create a new list:

  1. Right-click the Contacts tab, then select Create New List....
  2. Enter a name for the new list and press Enter.

    The Create New List… option selected after right-clicking the Contacts tab.

You can now add contacts to the new list.

To add a contact to a list:

  1. In your contact list, find the contact you want to add to a list.
  2. Right-click the contact and select Add to List, then select the list. The contact is added to the list.

If you’ve already added this contact to one of your lists, the Manage Lists option appears instead of Add to List. Simply select Manage Lists and check another list you want to add the contact to. You’ll find the contact in all the lists you’ve checked.

You cannot add Outlook contacts to the lists you’ve created yourself. They’re automatically added to the Microsoft Office Outlook list.

Learn more about reaching your Microsoft Office Outlook contacts.

To rename or delete a list: 

  1. In your contact list, click the drop-down arrow next to All contacts.
  2. Select the list you want to rename or delete.
  3. Hover your mouse over the list and select either Rename The Rename icon. or Delete The Delete icon..

    The Rename and Delete options.

  4. You can now edit the list name. Type a new name for the list and press Enter to save it. You cannot edit or delete a default list.

Removing a contact

When you remove someone from your contact list, you’ll always appear offline to each other but you’ll still be able to contact each other. To stop someone from contacting you, you’ll need to block them.

To remove a contact from your contact list:

  1. Sign in to Skype.
  2. In your contact list, find the contact you want to remove. Right-click the contact name and select Remove from Contacts. Then confirm by clicking Remove.
  3. The contact is removed from your contact list but will still appear in the Recent tab with a question mark. Click the contact name to see the options in the main window: Add to Contacts, Ignore or Block.

    The Add to Contacts, Ignore and Block options displayed in the main window after selecting the contact you’ve removed.

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